Volunteer Opportunies at West Portal School

In the Classroom

Room Parent: Duties include: 1) within first few weeks of school create and distribute a classroom directory; 2) within first part of the year coordinate one informal get together for parents and students at a park, bowling alley or other fun location outside of school; 3) assist teacher in distributing important communications to parents either by phone or email; assist teacher with getting parent participation for parties and field trips; and 4) encourage parents to participate in school activities and fund raisers. (1-2 hours per month average)

Classroom Volunteer: Regularly, assist your child’s teacher in the classroom on a designated day and time each week to be determined in advance. (1-4 hours per week)

Scholastic Book Order Coordinator: In conjunction with the teacher, distribute, collect and submit Scholastic Book Orders. (1-2 hours per month average)

Field Trip Chaperone: Volunteer to chaperone a field trip. (4-5 hours per field trip average)

Special Class Project: Volunteer to lead or assist with a special class project such as cooking and/or art projects or a special research project. (4-6 hours depending upon the project)

Tutoring: Work with a child or group of children on specific learning skills such as reading, math, spelling or computer skills. (1-4 hours per week)

Reading Mentor: Work with a child or group of children on reading out load. (1-4 hours per week )

Thursday Music Lunch Club:  Assist Ms. Susan with lunch time music activities. (1 hour per week)

FUND RAISING AND COMMUNITY BUILDING EVENTS: 

FALL

Kinder Fun Day: Coordinator/s (preferably an outgoing Kindergarten parent) plans an informal get together for incoming kindergarteners and their families at West Portal Playground on the Saturday before school starts in August. (5-10 hour commitment)

First Day Coffee: Coordinators organize First Day Coffee by obtaining donations of Coffee (Starbucks usually donates) and Bagels (Noah’s usually donates) delivering food items to school and setting-up event and cleaning up after event. (5-8 hour commitment)

Pumpkin Patch: Committee Coordinators order merchandize, solicit bake sale items, set prices and coordinate volunteers. (10-15 hour commitment)

Parents are also needed on the day of the event to assist children with selecting items, counting money and making change. (1-4 hour commitment)

Halloween Carnival: Committee Coordinators include: 1) the Artistic Director(s) responsible for design and layout of games and themes; 2) Food Coordinator responsible for food and bake sales; and 3) Volunteer Coordinator responsible for soliciting and coordinating student and parent volunteers. (15-30 hour commitment)

Parent Volunteers are also needed to help set up, clean up and staff game, bake sale and food booths on the day of the event. (2-4 hour commitment)

Read-Read-Read-a-Thon: Coordinator distributes instructions and sponsorship forms, collects money and distributes prizes. (10-15 hour commitment)

WINTER

Scholastic Book Fair: Coordinators are responsible for staffing and publicizing event, collaborating with Scholastic, ordering books and supplies, assisting students with book selection, coordinating class visits with teachers and selecting books for sale. (40 hour commitment)

Parent Volunteers are also needed on the day of the event to assist students with book selection and staff the sales table and cash register. (1-2 hour commitment)

Holiday Craft Fair: Craft Fair Coordinator is responsible for organizing holiday craft fair including soliciting and collecting crafts and volunteers to staff sales tables. (15-20 hour commitment)

Event volunteers staff sales tables and volunteer crafters create craft items for sale (2-4 hour commitment)

SPRING

Spring Arts Festival: Committee Coordinators include: 1) Silent Auction Director responsible for coordinating solicitation and cataloguing of silent auction items and coordination of silent auction on day of event; 2) Raffle Coordinator responsible for distribution and collection of raffle tickets and prizes; 3) Student Art Auction coordinator responsible for coordination classroom art projects for silent auction; 4) Carnival Coordinator responsible for coordination of games; 5)Food Sales Coordinator responsible for coordination of food and bake sales; and 6) Performance and Live Auction Coordinator responsible for soliciting live auction items, coordinating and scheduling performances, obtaining MCs and auctioneer. (30-60 hour commitment)

Classroom Art Project Leaders work with a specific classroom to create class art projects to be auctioned at the Arts Festival. (10-15 hour commitment)

Event volunteers staff game and food sale booths and help with set-up and clean up. (2-4 hour commitment)

Spring Musical: Production Coordinator is responsible for working with teachers to ensure teachers receive the support they need in coordinating all rehearsals, auditions, performances and back stage help. (20-30 hour commitment )

Other Committee Coordinators include: 1)Volunteer Coordinator responsible for staffing sales tables at performances, coordinating back stage volunteers and videographers; 2) Make-up Coordinator is responsible for working with teachers to design and purchase make-up for cast members; 3) Costume Coordinator is responsible for working with teachers to design and purchase costumes for cast members; and 4) Cast Party Coordinator responsible for coordination of food and entertainment for cast party. (15-20 hour commitment )

Performance volunteers are responsible for staffing sales tables, kid wrangling and make-up for shows. (2-4 hour commitment )

YEAR ROUND

Sweatshirt Sales: Coordinator is responsible for overseeing year round sale of sweatshirts and for working with event coordinators to facilitate sales of shirts at Carnivals and Festival. (15-10 hours commitment )

Box Tops: Coordinator solicits and collects box tops and submits them for reimbursement. (10-15 hour commitment )

eScrip: Coordinator solicits and signs-up eScrip participants. (10-15 hour commitment)

Printer Cartridge/Cell Phone Recycling: Coordinator collects and arranges for recycling of used printer cartridges and cell phones. (1 hour per month – for information contact Dawn Silberstein)

 

CHINESE PERFORMING ARTS PROGRAM:

FALL/WINTER

Chinese New Year Parade: Executive Parade Coordinator(s): is responsible overall coordination of all performing arts groups, submission of forms and communication with Chinese Camber of Commerce, coordinating fundraising performances throughout the year and reviewing and approving all parade expenditures including costumes or props. (60-80 hour commitment )

Parent Coordinators for individual performing arts groups are responsible for taking attendance at rehearsals, assisting instructors with behavior issues during rehearsals, coordinating rehearsal snacks if desired, distributing and collecting costumes, collecting and returning costume deposits, marching in the parade with their group’s supply pack, and communicating with Executive Parade Coordinator. (30-60 hour commitment)

Performing arts groups include: Banner holders, Drummers, Ribbon Dancers, Fan Dancers, Lion Dancers, Stilt Walkers and Dragon Runners.

ADMINISTRATIVE: 

Message Folders: Join the message folder crew stuffing those important messages into the student folders from 8:45 to 10:30 every Wednesday morning in the teacher’s lounge.

Copying: Volunteer to copy announcements for the message folders. (1-2 hours every Monday or Tuesday)

Lunch Yard Duty: Supervise children during their lunch hour. This is either a volunteer or paid position. (1-2 hours every school day)

Library Assistant: Volunteer in the school or CIP library at a specific time each week. (1-6 hours per week )

Office Assistant: Assist with clerical work in the office. (As needed-leave your name with the office secretary)

Translator/Interpreter: Provide interpreting or translation services in languages other than English at school events or for written announcements. (As needed-leave your name with the office secretary)

Traffic Greeter: Greeters assist with the loading and unloading of children on Lenox and Claremont during the first few months of school. (1-5 hours per week)

School Clean-Up Day Volunteer: Help clean out closets and storage rooms, remove trash and litter from school grounds and perform minor maintenance repairs. (1-4 hour per event)

Gardening Day Volunteer: Help with planting, weeding and general garden maintenance. (1-4 hour per event)

Web Page Maintenance: Volunteers up-date and maintain the West Portal Web Page and on-line calendar. (3-15 hours per month)

COMMITTEES/GOVERNMENT: 

West Portal Parents Club Board: Meetings are held at 9:00 a.m. on the First Friday of the Month in the Parents Room on the first floor of the Main Building . Meetings are open to all West Portal Parents/Guardians; however, only board members may vote.

Greening Committee: Committee meets monthly to plan and coordinate major landscaping projects and to coordinate and assist teachers with smaller classroom projects. (3-10 hours per month )

Technology Committee: Committee members assist with computer maintenance and other technology issues throughout the school. (3-5 hours per month)

Grants Committee: Committee members work together to locate, draft, edit and apply for grants. (1-15 hours per month depending upon level of participation)

Ed Fund Committee: Committee members work together to draft the annual Ed Fund Solicitation Letter and to increase participation in the Ed Fund by all West Portal families. (1-10 hour commitment)

English Language Learner Advisory Committee (ELLAC): Members identify needs of English language learners and work with the School Site Council to help meet those needs.

GOT A GOOD IDEA AND DON’T SEE IT ON THE LIST? Come to a board meeting and make a presentation 

CONTACTS:

Will Lucey(Principal) This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Anna Hu (Secretary) This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Dalia Chie (WPPC Co-President)

Joanne Hong (WPPC Co-President)

Please Click this Link (English) or Click this Link (Chinese) to make the pledge for the continuing success of West Portal Elementary!